New client: connecting Paychex and Alice

To connect Paychex Flex to Alice, you will send us your company code and approve two requests from Alice. Then you assign Alice an admin role and ask your Paychex rep to add four benefit codes.

Step 1: Provide Alice with your Paychex company code

Email your 8-digit company code to admin-support@thisisalice.com and cc payroll@thisisalice.com.

Step 2: View and approve Alice's request for access

  1. Log in to Paychex as an administrator for your company.
  2. Select the envelope in the top right corner of your Paychex dashboard.
  3. Find the request from Alice Financial.
  4. Select Approve.

Step 3: Approve Alice's request for integration

  1. Open Company Settings on the left.
  2. Select Integrated apps.
  3. Find the Alice app with a request to integrate.
  4. Read and agree to the Third Party Terms of Use, then select Approve.

Step 4: Assign Alice a non-employee admin role

  1. Open the Main Menu on the left.
  2. Select Company Settings.
  3. Select Roles and Permissions.

  5. Select Super Admin.
  6. Select + Assign admin.
  7. Type Alice in the search box that appears.
  8. Select Financial, Alice.

  10. Select Everyone on the next screen.
  11. Select Assign.

Step 5: Email your Paychex representative

Send the email below to your Paychex representative. This asks Paychex to set up the deduction and reimbursement codes for the benefits Alice will run.

Subject: New Alice Financial Benefits Codes in Paychex Flex

Hi [NAME OF PAYCHEX REP],

We're [YOUR COMPANY NAME] (company ID: [YOUR COMPANY ID NUMBER]). Alice Financial, a third-party pretax benefits provider, will provide benefits services for us in Paychex Flex.

We are requesting Paychex build the following deduction and reimbursement codes in our company's payroll. The exact specifications for all deductions and earnings are below.

Alice's codes must be set up to these exact specifications:

Pretax deduction codes (2)

  1. Mass Transit
    • Name: Alice Pretx Transit
    • Calculation Type: Flat Dollar Amount
    • Component Type: Commuting EE Paid
    • Deduction Type: Section 132 - Commuter
    • W-2 Box: 14 - Other
    • Frequency: Every Pay Period
    • Effect on pay: Reduced Pay
  2. Parking
    • Name: Alice Pretx Parking
    • Calculation Type: Flat Dollar Amount
    • Component Type: Commuting EE Paid
    • Deduction Type: Section 132 - Commuter
    • W-2 Box: 14 - Other
    • Frequency: Every Pay Period
    • Effect on pay: Reduced Pay

Non-taxable earning codes (2)

  1. Mass Transit
    • Name: Alice Post-tax Trn
    • Calculation Type: Flat Dollar Amount
    • Component Type: Exp Reimb Non Tax
    • Frequency: Every Pay Period
    • Effect on pay: Adds to pay
  2. Parking
    • Name: Alice Post-tax Par
    • Calculation Type: Flat Dollar Amount
    • Component Type: Exp Reimb Non Tax
    • Frequency: Every Pay Period
    • Effect on pay: Adds to pay

Thank you.

Please cc us and let our team know once your Paychex rep advises this is complete. Email us at payroll@thisisalice.com.

Need help?

Email admin-support@thisisalice.com or call (929) 552-4625.

Alice does not provide tax, legal, or financial advice. Consult your own tax preparer, lawyer, or financial advisor for guidance specific to your situation.

Trademarks, brands, and product names referenced in this article are the property of their respective owners. References are for descriptive purposes only and do not imply endorsement. For definitive information about a third party's products or services, contact that party directly.

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